A complete agency solution.

Accommodation

• GDS ‘live’ availability (with no minimum transaction commitment) shown in a user friendly display
• Agency-negotiated Allocations (with automatically generated rooming lists)
• Clear client & venue confirmations
• Loyalty cards applied automatically where applicable
• Client negotiated rates (Price Bands)

Conferences

• Option to send on-line link to venues for RFP completion directly into TAMS
• Option to send Confirmation of Quote Details to venue on receipt of quote
• Option to send colour proposal to client (PDF and/or HTML format) including venue images

CRM / Client Management

• Mailing lists with opt in management
• Lead and Account Management
• Accounting codes (Cost Centre, Purchase Order, Job Number, etc) to support your clients invoicing and reporting requirements
• Validation of Accounting codes based on predefinied lists or format for each client
• Fully GDPR compliant with pre-made privacy policy and tools for clients to access their own data

Events

• Everything from a small wedding to a large exhibition
• Can include availability at a single venue, a list of venues (with negotiated rates) or a general search in an area around a location
• The option to create a booking website either from a template or with a custom design

Accounting

• Commission and client bill back invoices generated automatically on departure date ready to send
• Multiple export formats to support SAGE or other products including the option of custom billback exports for clients
• Invoicing to individual hotels or for an entire consolidated chain
• Track rack rates per booking to give your clients visability into their savings
• Reconcile bank statements against incomming payments with automated matching
• Track all outstanding invoices allowing manual or automated debt chasing

Reporting

• Graphical report designer
• Comprehensive reporting suite for Agency, Client or Venue biased reports
• Creating PDF documents or CSV files to export
• Scheduled reporting allows reports to be run automatcally every day or as required

General

• TAMS is web based. The system can be accessed from any PC with internet access or even from your phone in an emergency
• No need to purchase an expensive server – TAMS can be provided on a third party ‘hosted’ basis (self hosting also available)
• TAMS requires no annual licence fees – transaction fees are billed on a ‘usage’ basis monthly (fees start at £0.85 per room with discounts for higher volumes)
• Standard templates which can be branded per agency or per agency client – with as little as 30 minutes set up time
• or create a full custom website design for your agency (technical assistance is available and one free branding custom design is included with your order)
• TAMS public interface allows public to book accommodation rooms from GDS or Allocation availability
• TAMS public interface allows public to submit conference enquiries direct into TAMS for Agency staff to ‘pick-up’
• TAMS Help Desk during office hours manned by both technical staff and staff with agency experience – speak to peple who understand your business
• Optional VOIP phone intergration allowing you to click to dial or to look up client details by caller id
• Training provided if required either in person or remotely